Scan a utility bill for address proof

“Recent utility bill showing your name and address” — the phrase appears on bank forms, SIM registrations and rental applications everywhere. The scan is trivial; passing the checker's checklist is the actual task.

What the checker’s eyes do

They look at exactly four things — make each unmissable:

• Your full name as on your ID
• The address, complete with unit number
• The issue date (usually must be within 3 months)
• The provider's identity — logo/letterhead intact

Scan the full page — a tight crop that trims the logo or date line is the classic rejection.

The scan itself

1. Flatten the bill (they arrive folded in thirds; press the creases).
2. Scan in ToPDF with the light running along the folds, not across.
3. Multi-page bill? Page 1 usually carries all four checklist items; include page 2 only if asked for “the full bill”.
4. Name it for the process: “AddressProof-Electricity-2026-06.pdf”.

Only e-bills? Still fine

If your provider is paperless, submit their PDF directly. Some flows insist on a “scanned document” look or a stamped copy — printing the e-bill and scanning it back is a silly but occasionally necessary dance the scan handles perfectly.

Frequently asked questions

Which bills count as utility bills?

Electricity, water, gas, landline/broadband, and often municipal taxes. Mobile bills are accepted by some checkers and rejected by others — have a second option ready.

My bill is in a different language than the form. Problem?

Usually fine domestically; for cross-border processes you may need a translation. The scan should show the original clearly either way.